Administrator - Rotherham

Disaggregated Visualization Graph for Administrator - Rotherham

Admin & Finance Assistant
Rotherham, South Yorkshire
Up to £20,000

A fast paced, forward-thinking Practice are looking to recruit an experienced Office Assistant/Administrator who can provide a timely and effective support service to the Group Practice & HR Manager, who supports Directors, Managers and colleagues with the day to day management of operational functions across a network of offices.  The PM's role covers a wide range of subjects from general administration, HR, I.T, health and safety, facilities, property and support to the MD and therefore requires administrative support herself.  

You will be based in our Rotherham office however site visits are likely so a car and full clean driving licence is a must.  
This is an opportunity to join an innovative, forward-thinking, trendy company, with expertise in many areas.  
Responsibilities of the role:

"    Scanning confidential documents onto system
"    Carrying out site Inductions 
"    Dealing with starter and leaver documentation 
"    Managing the annual leave booking system (currently excel)

Finance (support to Company Accountant)
"    Saving electronic invoices on the system for the company accountant
Depending on experience there is scope to:
"    Post invoices on to the finance system (Sage) 
"    Checking balances against statements
"    Credit Control (phone and email so must be confident)

Updating various spreadsheets for Property and Facilities bringing them up to date on a daily basis
Obtaining quotes for facilities & property works
Logging tickets with I.T. provider and chasing progress
New user set ups ie setting up desk station 
Health and Safety (all training will be provided either internally or externally)
Weekly H&S walkaround to ensure the work environment is safe
Weekly fire test, check fire extinguishers and fire exits and record in fire log book
Monthly First Aid box check
Arrange fire drill every six months
Assist and liaise with Group Practice Manager on all H&S matters and tasks
Be willing to be a H&S Liaison Officer, First Aider and Fire Marshal
Arranging DSE assessments and checking for actions 
Site visits
Updating H&S spreadsheets 
General administration 
Maintaining Stationery, printer cartridges and company literature stocks and ordering
Provide photocopier meter readings to supplier
Checking stationery and photocopier invoices against orders and readings
Scanning and saving hardcopy information electronically
Arranging the return of attic records to clients
Reception Cover (Ad hoc)
Greeting clients, taking deliveries, answering telephone and facilitate
Managing email mailboxes
Dealing with incoming and outgoing post and download credit to franking machine
The Successful Candidate

The ideal candidate will be given a thorough handover and training on all aspects of the job but you must have strong administration experience of 3 years or more and I.T. skills including Outlook and Excel at intermediate level in order to hit the ground running.  Experience of working with HR, Health and Safety or Facilities administration would be advantageous, but not essential.  This is a new role so there is scope for someone to make it their own.

The person:
"    Proactive
"    Organised
"    Forward-thinking
"    Self-motivated
"    Confident
"    Attention to detail

"    Excellent telephone manner - essential 
"    Interpersonal skills - essential 
"    Good IT skills and use of Office 365 - essential
"    Ability to touch type - essential 
"    Sage on similar accounting software - essential

ECDL or equivalent 
RSA 2 or 3
NVQ Level 2 Administration 

What's on offer
"    23 days holiday plus bank holidays
"    Company Pension
"    Close to transport links and shops
"    37.5 hours per week Monday to Friday
"    Comfortable and social environment


Job Reference: 
South Yorkshire
Date Added: 
£21,000 per annum
Job Type: 
fulltime, permanent
Finance and Banking